Privacy Policy

Context and Overview
Key Details


Young Brothers Transport Ltd needs to gather and use certain information about individuals.

These can include customers, suppliers, business contacts, employees and other people, Young Brothers Transport Ltd has a relationship with or may need to contact.

This policy describes how data must be collected, handled and stored to meet the company’s data protection standards and to comply with the law.

Why This Policy Exists

This Data Protection Policy ensures Young Brothers Transport Ltd

Data Protection Law

The Data Protection Act describes how organisations including Young Brothers Transport Ltd must collect, handle and store personal information.

These rules apply regardless of whether data is stored electronically, on paper or on other materials.

To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully.

The Data Protection Act is underpinned by eight important principles. These say that personal data must:

People, Risks and Responsibilities

Policy Scope

This policy applies to:

It applies to all data that the company holds, relating to identifiable individuals, even if that information technically falls outside the Data Protection Act. This can include:

Data Protection Risks

This policy helps to protect Young Brothers Transport Ltd from some very real data security risks including


Everyone who works for or with Young Brothers Transport Ltd has some responsibility for ensuring data is collected, stored and handled appropriately.

Each team that handles personal data must ensure that it is handled and processed in line with this policy and data protection principles.

However, these people have key areas of responsibility:

Data Storage

These rules describe how and where data should be safely stored. Questions regarding the safe storage of data should be directed to the Management Team.

Where data is stored in manuscript form, it should be kept in a secure place where unauthorised persons cannot see it.

These guidelines also apply to data that is usually stored electronically but has been printed out for some reason

When data is stored electronically it must be protected from unauthorised access, accidental deletion, and malicious hacking attempts

Data Use

Personal data is of no value to Young Brothers Transport Ltd unless the business can make use of it. However, it is when personal data is accessed and used that it can be at the greatest risk to loss corruption or theft

Data Accuracy

The law requires Young Brothers Transport Ltd to take reasonable steps to ensure data is kept accurate and up to date.

The more important is that the personal data is accurate, the greater the effort Young Brothers Transport Ltd should put into ensuring its accuracy.

Subject Access Requests

All individuals who are the subject of personal data held by Young Brothers Transport Ltd are entitled to

If an individual contact the company requesting this information, this is called a subject access request.

Subject access requests from individuals should be made by email addressed to the company’s email address.

The company will always verify the identity of anyone making a subject access request before releasing any information.

Disclosing Data For Other Reasons

In certain circumstances, the Data Protection Act allows personal data to be disclosed to law enforcement agencies without the consent of the data subject.

Under these circumstances, Young Brothers Transport Ltd will disclose requested data. However, the data provider will ensure the request is legitimate, seeking assistance from the Management Team and from the company’s legal advisers where necessary.

Providing Information

Young Brothers Transport Ltd aims to ensure that individuals are aware that their data is being processed and that they understand

This is available on request. A version of this statement is also available on the company’s web site

Click Here To Download PDF Copy

Authorised:  D A Young
Date: 10th January 2018

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